Aid To Computerized Accounting

How to Maintain Vendor Account

1) The main purpose of this account is to maintain accounts of persons from we purchase our primary goods and change information related to them such as name and address, purchase information, discounts and term of payments etc.

First we click to the “Maintain Manu” and click to “Vendors” then window will appear which shown next:-

2) In the following window we give different ID’s to different vendors. Vendor ID might be same with our account ID. Then we have to give the company name. To give the detail information of the vendor we have to select the different options given below:-

a. General

b. Purchase default

c. Custom fields

d. History

First we select the “General Tab” in which 3 things are necessary to mention which are:-

a. Vendor ID	1200
b. Name	Classic Fabrics
c. Contact	Ahsan Ali

We give the vendor name in the “Contact”, give vendor’s address, contact numbers, and more special is the vendor type in which we have to give the information about that he is our regular vendor or not etc.

3) Whenever we enter any data press “Alt + S” to save that information but if we do not enter the “Purchase Account” in “Purchase Default” the information regarding vendor will not save. After pressing the 2^nd option we have to give the “Inventory Account” from our “Chart of Accounts” in Purchase account number then save the data.

4) Then press the “Beginning Balance” button following window will appears.

When we press the “Vendor Balance” button it means we have to check the both vendors balance and it is a shortcut to record the balance of the vendor about whom we are interested.

5) After filling the information in the above window we select the 3^rd option that is “Custom Field” following window will appears.

Now we have to select the 3rd option namely “Custom Field” in which all the extra information is required about our vendor’s address, contact number etc. Then press the 4^th option that is “History” the software displays following window.

6) In the above “History” window we can check our vendor previous information from this tag. Whenever you are creating a vendor, information like since when is he our vendor, last invoice date and last payment date can be entered, but when you have saved this information it cannot be changed it can only be viewed.

Changing Vendor ID

7) Vendor “Name” can be changed easily by just entering a new name and saving it, but to change the Vendor ID, first we select the account using the magnifying glass button or by typing the Vendor ID, then selecting the “change ID” button on the top, a small new window will open named “Change Vendor ID”, the current ID is hidden and can only be changed by entering the new ID in the dialog box named “Enter New Vendor ID” type the new account ID and click ok, your new account ID is now changed and saved. Following window will display the explained process.

Delete Any Vendor from the Record

8) To “Delete” any account first we select the account using the magnifying glass button or by typing the account ID, now click the “Delete” button on the top, a small new window will open to conform that if you really want to delete the selected record, click “yes” to delete if you want or “Not” if you do not want to delete that vendor.